Who we are
- What we collect
- What we do with the information that we gather
- Links to other websites
- Your choices and obligations
- Rights to access and control your personal data
- Other important information
The Society is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified then you can be assured that it will only be used in accordance with this privacy statement.
The Society may change this policy from time to time and we will contact you to let you know of any substantive changes.
What we collect
We may collect the following information:
- Name and job title
- Contact information including email address, workplace address and telephone number
- Sensitive information including gender, disabilities and ethnicity
- Preferences and interests
- Financial payment information
What we do with the information that we gather
We require this information to understand your needs and provide you with a better service and in particular for the following reasons:
- Internal record keeping
- To improve our products and services
- To send updates and information we think you may be interested in as part of supporting your professional development, including news, best practice and research findings, training, events, etc.
- To assist with the despatch and collection of subscriptions
- To enable the effective running of events, ie. bookings, sharing your name and organisation on delegate lists with other delegates and speakers
- From time to time, we may also use your information to contact you personally. We may contact you by email or phone.
- To customise the website according to your interests in the future
- if you are a member of any of the Society’s networks or regions, your contact details can be seen by other members of the same network
- if you are a member of any of the governance bodies your data will be shared with the other members of that body to enable its effective function
- to inform you of statutory events such as the AGM
- to meet our charitable reporting duties
The Society will not sell or rent your personally identifiable information to any third party. This information will only be given to other organisations when we have your consent.
We use a third-party provider, MailChimp, to deliver our marketing emails. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletters. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of by clicking the unsubscribe link at the bottom of any of our emails or by emailing firstname.lastname@example.org
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
This website may provide links to a number of external websites. However, once you have sued these links to leave our site, you should note that the Society is not in anyway responsible for the privacy practices or content of these sites.
Your choices and obligations
We keep most of your personal data for as long as your members is open or you are in contact with us.
We keep some of your data even after you end your relationship with us.
Rights to access and control of your personal data
You can arrange to see the personal data that the Society holds for you and can arrange for it to be deleted or amended.
If you wish to amend or delete the personal data we hold on your behalf please contact: